Wednesday, August 20, 2008
If you work collaboratively and find that the beautifully formatted document you created, complete with all its custom Quick Styles and building block content, goes kablooey (that's a technical term) when your coworker opens the file on her computer, here's a sanity-saving tip for you: Embed the fonts.
Here's how to do it:
1. Open the document on your system, and click the Microsoft Office button.
2. Choose Word Options and click Save.
3. In the Preserve Fidelity When Sharing This Document area, click Embed Fonts in This File.
4. Click the down-arrow and choose whether you want to embed fonts for all new documents or the currently open document.
5. Click OK, and save the document.
Now you can share the document's beauty without worrying that your Calibri gets changed to Times Roman. :)
Wednesday, August 13, 2008
Help Your Readers Help You
I've been up to my eyeballs in SharePoint 3.1 this week (and I'm loving it). I'm designing a new comprehensive site for the pilot of a new program our nonprofit is launching later this month. SharePoint 3.1 is even more flexible than previous versions, and I'm looking forward to really putting the data list capabilities to work and integrating them seamlessly with reporting and analysis in the Office aps. (It's nice to be in a place where I can building solutions that incorporate so many aspects of the technology I write about. Fascinating!)
This is a tiny tip but cool and flexible. If you are adding contact threads to a site and want to know in advance what types of messages you're receiving from your site visitors, customize the mailto line by adding the following info:
- mailto:firstname.lastname@example.org?subject=Customer question
If you have a dozen reasons customers and vendors will be contacting you, identify who wants what by preloading your Subject line helps you prioritize and respond quickly to that barrage of incoming messages.
That's it for now--back to work for me. Kind regards,
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