Wednesday, March 18, 2009


Sorting a list

I'm working on some web content for our new site and wanted to alphabetize a simple article list on a page in Word 2007. No biggie, right? After looking through all the tabs on the ribbon, I realized that in order to alphabetize the 12-item list, I'd have to first convert the list to a table, use the Sort command (in the Layout area of Table Tools contextual tab) to sort the list, and then convert the list back to text again. I know, it's a lot of trouble for a simple alphabetical list. But just in case it's helpful, here are the steps:

  1. Type and then highlight the list.
  2. Click the Insert tab and click Convert Text to Table.
  3. When the Convert Text to Table dialog box appears, click OK.
  4. In the Table Tools tab, click Layout.
  5. In the Data group, click Sort.
  6. In the Sort dialog box, click OK. This alphabetizes the list.
  7. In the Data group, click Convert to Text and click OK.

There you have it--your alphabetized list. Much better than having your coworkers look at you strangely while you sing the ABCs in your office, right? :)

Sunday, March 01, 2009


3-Minute Quick Guide to Creating a Glossary in Word 2007

Good morning, and happy March! I hope wherever you are in the world, the changing of the seasons brings you beauty and refreshment. Here in the U.S. we are looking forward to spring!

Verissimo in Portugal wrote recently to ask how to create a glossary for a long Word project, and I put together this quick guide (3-Minute Quick Guide for Creating a Glossary in Word 2007), thinking it might be helpful for others as well. A well-developed (and consistent) glossary is one of the marks of a well-produced project, and having a glossary you can update easily and automatically (with just a little format editing at the end) can make your good document really stand out.
If you have a question or process you'd like to see covered in a 3-Minute Quick Guide, I'll do my best. Drop me a note.

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