Wednesday, March 18, 2009


Sorting a list

I'm working on some web content for our new site and wanted to alphabetize a simple article list on a page in Word 2007. No biggie, right? After looking through all the tabs on the ribbon, I realized that in order to alphabetize the 12-item list, I'd have to first convert the list to a table, use the Sort command (in the Layout area of Table Tools contextual tab) to sort the list, and then convert the list back to text again. I know, it's a lot of trouble for a simple alphabetical list. But just in case it's helpful, here are the steps:

  1. Type and then highlight the list.
  2. Click the Insert tab and click Convert Text to Table.
  3. When the Convert Text to Table dialog box appears, click OK.
  4. In the Table Tools tab, click Layout.
  5. In the Data group, click Sort.
  6. In the Sort dialog box, click OK. This alphabetizes the list.
  7. In the Data group, click Convert to Text and click OK.

There you have it--your alphabetized list. Much better than having your coworkers look at you strangely while you sing the ABCs in your office, right? :)

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