Friday, August 30, 2002

I'd forgotten about this feature but I like it. When you receive an email message or an invitation to a meeting you want to follow up on later, you can add a Follow Up flag to call it to your attention. In fact, you can add all kinds of flags. To check it out, select a message or appointment in Outlook and press Ctrl+Shift+G. Choose your options in the Flag for Follow Up popup box and click OK. When it's time for following up, the Reminder window lets you know what's coming. (Ach, we're back to those chimes again...). Have a good Labor Day weekend! Cya. :) k

Wednesday, August 28, 2002

Good afternoon! Gosh, those Reminder chimes drive me nuts. Do they bug you, too? You can change the sound Office uses to rattle your cage about that upcoming marketing meeting or the dentist appointment at 2:00 by clicking the Reminder Sound button in the Appointment window. (You can either do this as you set the appointment or after, by double-clicking the appointment in Daily Calendar view.) When you click the Reminder Sound button (to the right of the Reminder: box), a popup window appears showing you that reminder.wav is the sound of choice. Click the Browse button to display the Reminder Sound File dialog box; then cruise to the folder storing the sound you *want* to use, click it, and click Open. When you close the Appointment window, the new sound will be assigned to the reminder. (Don't hack anyone else's computer, but it would be fun to customize someone else's Reminder Sound to be something like their mother's voice, saying frantically, "You're going to be late! Hurry up!" Okay, maybe not.)

Friday, August 23, 2002

One other thought about the Access-for-invoices thing. When you enter phone number data, you don't need to add the parentheses around the area code. It took me a minute to figure out what I was doing wrong, but my phone number looked like this: ((55-5)5-5555. Not good. If you leave the parens out (no spaces, either), your phone numbers will be formatted the way you want them (and dialable, too).

If you're scared to play around with Access, don't be. I had to create an invoice/shipping document yesterday on the fly and started to create it in Excel; and then realized that I needed a complete sales system for my small publishing company (Homeward Bound Publishing) anyway. So I fired up Access and used the wizard (I chose General Templates from the New File task pane; then clicked the Database tab and selected the Order Entry database wizard) to create the database complete with tables, and (no kidding) within 15 minutes I had an invoice complete with shipping information, selectable fields for various products, customer data, and more. Piece o'cake. :)

Hey! Welcome! This is the first bit on the first work-related blog I've attempted. If you're new to this whole blogging thing (and you're probably not or you wouldn't have found this blog), check it out. It's fun, it's fast, and it allows you to share what you know (or are learning), all in stream-of-consciousness mode. My favorite speed.
This blog will list all kinds of miscellanea (and maybe even a few good ideas) that I discover while I'm working with Office XP, which I use *all the time* for almost *everything.* There's not much you can't do with the basic Office aps (in a business realm, at least). So stop by regularly, and if you feel so moved, drop me a note to share strange or favorite tips you've discovered. My email is Check back soon! Cya. :) km

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