Monday, April 02, 2012
Too many labels!
|Choose Rules in the Mailing tab|
and select Next Record
So the process is this. Set up your merge as you would have it be, choosing labels as the merge type (for a big label merge print job, choose Start Mail Merge in the Mailings tab and click Labels). Add your data list by using Select Recipients. Then, when you go to position the label fields on the page, add the fields you want to include, and then click Rules. Choose Next Record. This tells Word the information is complete for that label and you want to move on to the next.
When you preview your merge, by clicking Preview Results, you should see a whole variety of different labels on that first sheet--no more wasted labels or unwanted repetition. Life is good. :)
One fun thing if you want to get fancy with it is to create a conditional merge print, which prints the next label that meets a certain specification. For example, if you want to send reminders to your students who signed up for a spring seminar, you can use Next Record If...to have Word find the records that have the data in the field you're looking for. It's worth playing with, especially if you love being smart about label use. (Your trees thank you.)
Subscribe to Posts [Atom]